KnowledgeShare Web - University Hospitals Sussex NHS Foundation Trust

The following resources are to support library staff to use KnowledgeShare in their service.

Handbooks

The five handbooks provide guidance and instructions on the different functionalities of KnowledgeShare.

1. Members

KS Web Handbook – Members (5MB pdf)

2.0 Staff Adding A New Member
2.1 Editing A Member Profile
2.2 Assign A Member to A Library and Knowledge Service
2.3 Unassign A Member When They Leave Your Service
2.4 Transferring A Member to Another Library and Knowledge Service
2.5 Merging Two Member Records
2.6 Member Self-Registration
2.7 Member Administration
2.8 Named Lks Admin Member Administration
2.9 Information Governance and Privacy Policy
See also Appendix 3: Job Group and Job Role and KnowledgeShare Privacy Policy

2. Updates

KS Web Handbook – Updates (8MB pdf)

3.0 Members Adding Their Own Professional Interests
3.1 Adding Categories for a Member
3.2 Member Update Administration
3.3 Adding a Resource
3.4 Adding Categories for a Resource
3.5 Newsletters
3.6 Journal Table of Content (TOC) Alerts
See also Appendix 1: Categories and Appendix 5: Journal Table of Contents (TOCs)

3. Evidence

KS Web Handbook – Evidence (11MB pdf)

4.0 Adding an Evidence Search Request
4.1 Unassigned Evidence Search Requests
4.2 Assigning Evidence Searches
4.3 Adding Search Results
4.4 Splitting an Assigned Search
4.5 Completing an Evidence Search Report
4.6 Duplicating A Completed Evidence Search
4.7 Member Feedback
4.8 Create an Update Resource from an Evidence Search
4.9 Viewing Evidence Searches
4.10 Evidence Search Request List
4.11 HDAS Alerts
4.12 Sharing Evidence Searches with another library service
See also Appendix 4: Evidence Search and Skills Session Impact Forms

4. Skills

KS Web Handbook – Skills (4MB pdf)

5.0 Booking Members onto A Skills Session
5.1 Cancelling Member Booking on A Skills Session
5.2 Pre Skills Session Administration
5.3 Post Skills Session Administration
5.4 Access To Support Materials And Attendance Certificates By Members after a Skills Session
5.5 Registering Members’ Feedback for a Skills Session
5.6 Add a Skills Session
5.7 Add a Skills Session Template
5.8 Delete a Skills Session Template
5.9 Manage your Skills Session Email Templates
5.10 Managing Skills Session in Evidence Updates Emails
See also Appendix 4: Evidence Search and Skills Session Impact Forms

5. LKS Admin

KS Web Handbook – LKS Admin (3MB pdf)

*For Named LKS Administrators and library staff with additional permissions

Appendices

Appendix 1: Categories
Appendix 3 : Job Group and Job Role
Appendix 4: Evidence Search and Skills Session Impact Forms
Appendix 5: Journal Table of Contents (TOCs)
KnowledgeShare Privacy Policy

Newsletters

The monthly KnowledgeShare LKS Newsletter provides tips and news on elements of the system, as well as a list of future training dates.

LKS Newsletters

Training for Library staff

We run regular online demonstrations via MS Teams for LKS staff on KnowledgeShare functionality. Email uhsussex.knowledgeshare@nhs.net to book a place (library staff only).